EA Duties and Personal Assistance

• Represent the CEO:
  • Attend leadership meetings on behalf of the CEO when required.
  • Act as the CEO’s proxy in discussions, presenting the CEO’s viewpoints and decisions as needed.
• Minutes of Meetings (MoMs):
  • Take detailed and accurate minutes during leadership meetings.
  • Ensure that all relevant discussions, decisions, and action items are documented.
  • Prepare and distribute MoMs promptly after meetings to share with the CEO and relevant stakeholders.
• Handle international VISA processes for all stakeholders.
• Make travel arrangements, and book appointments as required by the CEO.
• Provide support in executing personal tasks, such as shopping, gift purchasing, and event planning as and when needed
• Help with personal organisation and time management, including setting reminders and deadlines.
• Work with the CEO’s office in the USA and other stakeholders to ensure all CXO and leadership tasks are closed.

Security and Confidentiality

• Ensure the security and confidentiality of sensitive information.
• Implement security measures to protect the stakeholders and assets.

Administrative Duties

• Manage the CXO’s calendar, and appointments, and schedule both personal and professional commitments.
• Handle correspondence, emails, and phone calls for the employer and respond to inquiries as needed.
• Maintain records, files, and documents for all office-related operations.
  

Office Management

• Organize and maintain the office space, supplies, and equipment.
• Assist with administrative tasks related to the CEO’s business or professional work, such as managing email accounts or coordinating meetings.
• Assist with bank tasks, including deposits, withdrawals, and other financial transactions.
• Handle office-related tasks such as ordering supplies, maintaining records, and assisting with basic IT troubleshooting.
• Act as a point of contact between the CEO and various stakeholders, including external parties, vendors, contractors, business associates, etc.
• Maintain effective communication with the global teams.

• Previous experience of at least 5 years in an EA to the CEO role.
• Prior experience in an Office Manager role.
• Strong organizational abilities to manage multiple tasks and responsibilities efficiently.
• Excellent communication skills, both written and verbal, to interact with various individuals and handle correspondence.
• High level of discretion and ability to handle sensitive information with utmost confidentiality.
• Ability to anticipate and address issues proactively and find effective solutions.
• Proficiency in using office software and technology for different tasks.
• To be based out of Mumbai or willing to relocate there.
• To work out of the EST/IST time zones as per the CEO’s requirement.
• Willingness to adapt to changing priorities and schedules as needed.
• To work out of the Mumbai office/home office as and when required.

• Best in class salary: We hire only the best, and we pay accordingly.
• Diverse Responsibilities: You'll enjoy a dynamic role that combines office management and CEO management duties, providing a unique and varied work experience.
• Professional Development: We are committed to fostering your professional growth. You will have access to training and development opportunities to enhance your skills.
• Autonomy and Responsibility: You will have the autonomy to make decisions and manage the office efficiently, demonstrating your leadership skills.
• Flexible Schedule: While certain responsibilities require regular office hours, we offer flexibility to accommodate personal and family needs when necessary.
• Generous Benefits: In addition to competitive compensation, our benefits package includes health insurance and other perks.
• Personal Growth: This role offers opportunities for personal growth and development, as you will be entrusted with significant responsibilities and challenges.
• Job Security: Join a stable organization with a strong track record of success and a commitment to long-term growth and stability.