Special Assistant - CEO's office

In this role, you will be a trusted advisor of the CEO and will provide executive support in a one-on-one working relationship. You will also serve as a liaison to the senior management teams, organize outreach and help drive effective business development. As a critical part of the CEO’s office, you will complete a broad variety of highly important tasks that facilitate the CEO’s ability to effectively lead the organization. This role provides exposure to diverse challenges and you’ll be required to multi-task, conceptualize, implement new processes, have attention to detail, research and analyze data and drive quick decision making. We would love to speak to you about this role if you care deeply about thriving in a challenging environment where you help simplify complex problems and grow exponentially with the team.


you’ll be responsible for—

  • Working with the various internal and external stakeholders across levels, to help them align with and execute the CEO’s expectations.
  • Communicating, coordinating and effectively analyzing the data from different business stakeholders to provide insights that drive key business decisions.
  • Reviewing data, statistics and business funnels to create business plans; in addition to actively working on investor decks and business pitch.
  • Working closely with internal stakeholders to ensure that timely goals and expectations are set and that the respective metrics are met.
  • Preparing the agenda, talking points and meeting minutes for all CEO meetings - that help drive business in an objective and time controlled manner.
  • Coordinating the CEO’s travel itineraries, flights, hotel accommodation, and other travel needs.
  • Drafting and editing various documents including internal/external correspondence and communication via emails and telephones.
  • Providing administrative support to the CEO as and when needed.
  • Managing and maintaining the CEO’s calendar effectively and end to end.

you need—

  • 4+ years of experience in a similar role that includes management consulting, business analytics, strategy and key operating experience in a startup.
  • To have worked with scale and in a fast paced environment - preferably in a tech / product / design first startup.
  • To be comfortable with ambiguity and have the ability to break open-ended unstructured problems into actionable plans.
  • To be able to collaborate with people and teams to resolve bottlenecks and drive closures.
  • To hustle! We’re looking for a proactive, problem solving and self-starting Proxonaut.
  • To be able to prioritize work and handle multiple projects simultaneously.
  • To be able to communicate effectively and handle multiple stakeholders with a sense of community and belongingness.
  • To have very strong problem solving skills.
  • To have sensitivity toward cultural diversity and an ability to work across various regions of the world.

role relationships—

bonus points for—


what you get—

about us—

We are Proximity — a global team of coders, designers, product managers, geeks, and experts. We solve complex problems and build cutting edge tech, at scale. Our team of Proxonauts is growing quickly, which means your impact on the company’s success will be huge. You’ll have the chance to work with experienced leaders who have built and led multiple tech, product and design teams. Here’s a quick guide to getting to know us better: